Calendar and scheduling
One shared calendar holds every appointment in the business, with a column per team member and durations that reflect the real length of each service.
Bookings arrive from the Self Vibe customer app, from your own booking link, or from you entering a call or a walk-in. They land in the same place. Each team member has their own working hours, so the calendar only offers times someone can genuinely work, and you can block out breaks, travel and holidays. Appointments can be rescheduled, reassigned to another team member, or cancelled, and the client is kept informed.
- Shared calendar with a column per team member
- Per-service durations, including long and full-day appointments
- Working hours and time blocks per team member
- Walk-ins and phone bookings entered directly
- Reschedule, reassign and cancel with client notifications
- Automatic appointment reminders
Clients
Every client has a single record holding their contact details, full appointment and sales history, reviews, notes and files.
The client record is what makes a repeat visit feel personal. It carries what was done last time, what it cost, what was used, and anything you noted — allergies, formulas, preferences, consultation forms, before-and-after photos. Anyone serving that client can see it, so a regular does not have to re-explain themselves because their usual stylist is away. Client records belong to your business and can be exported.
- Contact details and complete visit history
- Sales history and outstanding balances
- Notes, files and photos on the record
- Reviews left by the client
- Import existing clients when you join
- Export your client list at any time
Sales, payments and checkout
Check out a client in the app or at your counter, take card or cash, and have every sale recorded against the right client and team member.
Checkout covers services, retail products, gift cards and memberships in one sale. Payment can be taken in the app or in person, and cash is recorded the same way card is, so your figures reflect everything you actually took rather than only the digital portion. Every sale produces an invoice. Deposits taken at booking are credited against the final bill. Daily summaries close the day out.
- Checkout for services, products, gift cards and memberships
- Card and cash payments, both recorded
- Deposits at booking, credited at checkout
- Invoices for every sale
- Daily summaries and payment reports
- Sales attributed to the team member who performed them
Catalog and inventory
Your service menu, retail products, stock, suppliers, gift cards and memberships live in one catalog.
Services carry a price, a duration and the team members qualified to perform them, which is what lets the booking flow offer honest times. Retail products carry stock levels, so what sells at the counter comes off the shelf count, and stocktakes reconcile the difference. Suppliers are recorded against the products you buy from them. Gift cards and memberships are sold and redeemed through the same checkout as everything else.
- Service menu with prices, durations and categories
- Retail products with stock levels
- Stocktakes and stock reconciliation
- Supplier records
- Gift cards sold and redeemed at checkout
- Memberships and prepaid packages that draw down per visit
Team and branches
Invite your staff to their own accounts, set what each performs and when, and run more than one branch from the same login.
Each team member gets their own account, working hours and service list, and their own professional profile that clients see when choosing who to book. Access follows the role: a stylist works their own column without seeing the business's full financial reporting, while owners and managers see everything. A business with several branches keeps each as its own workspace, with its own calendar, team and service list, switched between from one account.
- Staff accounts by invitation
- Per-member working hours and service lists
- Per-member professional profiles clients can book
- Role-based access to financial reporting
- Multiple branches as separate workspaces
- Sales and performance attributed per member
Marketing
Reach your own client list with campaigns, automated messages and service-specific deals.
Marketing here means your existing clients, not bought attention. Campaigns go out to a list you already own. Automations send on their own when a condition is met, so the follow-up that never gets sent manually gets sent. Deals attach to particular services, which is the practical way to fill a Tuesday morning without discounting the times that sell themselves. Message history records what went out and what it did.
- Campaigns to your own client list
- Automated messages triggered by client activity
- Deals attached to specific services
- Message history and delivery reporting
Reports and insights
See what the business actually earned, which services and team members earned it, and whether clients are coming back.
Reporting answers the questions an owner asks at the end of a week: what came in, from which services, through which team members, and how much of it came from clients who had been before. Customer-retention reporting is the one most salons never get from a paper book — it separates a business that is growing from one that is replacing the clients it loses.
- Revenue by service and by team member
- Appointment volume and patterns
- Customer-retention reporting
- Daily takings summaries
- Performance dashboards
Getting found by new clients
Your business appears in the Self Vibe customer app, where people search for beauty and wellness services near them.
The partner side and the customer side are two halves of the same platform. A business with a complete profile — services, prices, photos, hours, location — appears to customers browsing and searching in the Self Vibe app, and a booking made there arrives directly in your calendar. Reviews from clients who actually attended appointments build on the profile over time.
- A business profile in the Self Vibe customer app
- Services, prices, photos, hours and location
- Per-professional profiles clients can book directly
- Reviews from verified appointments
- Bookings that land straight in your calendar
Get started today
Create a free business account and start taking bookings the same day.